LIPA | Request for Proposals

Request for Proposals: Energy Efficiency Solutions Provider

Promoting and securing energy efficiency and demand reduction with commercial & industrial customers for the Long Island Power Authority

July 24, 2009
The Authority has posted answers to all questions received for the RFP. See the attached Questions and Answers download. The Authority is also making the following revision to the RFP Calendar of Events: The Proposal Due Date is Revised from July 31, 2009 by 3:00PM to August 5, 2009 by 3:00PM

July 22, 2009
The Proposers’ Conference Transcript and Solution Provider Contract have been posted to the Web site.

June 30, 2009
The Long Island Power Authority (“LIPA” or “Authority”) seeks to select an EESP for a term of 5 years beginning on or about January 1, 2010. This Request for Proposals for Energy Efficiency Solution Provider Promoting and Securing Energy Efficiency and Demand Reduction with Commercial & Industrial Customers for the Long Island Power Authority (“RFP”) describes the services being sought, the proposal requirements, and the evaluation process and criteria. All questions regarding this solicitation must be submitted by July 16, 2009 as further set forth herein. Responses to this RFP are due no later than 3 p.m. Eastern Time, July 31, 2009.

RFP Downloads

Calendar of Events The schedule of key dates in this RFP is as follows:
	RFP Issuance	June 30, 2009
	Proposers' Conference	July 9, 2009 10:00 am
	Notice of Intent to Submit Response	July 10, 2009
	Deadline for Submission of Questions	July 16, 2009
	Proposals Due Date	August 5, 2009 UPDATE
	Proposal Selection	September Board of Trustees Meeting
	Commencement of Services	January 1, 2010

Questions

Up to the date for the deadline for submission of questions, July 16, 2009, Respondents are encouraged to submit questions in writing to the Authority and the Authority will post responses to the questions on the RFP Web site on a rolling basis.

Any questions should be submitted in writing and faxed to Dan Zaweski, Assistant Vice President-Energy Efficiency at (516) 719-9812. No other communication of questions and answers will be made. Further, following issuance of this RFP, the Authority will use the Web site to provide any additional information to Respondents regarding the RFP process.

Proposers Conference

LIPA will host a Proposers’ Conference at its Second Floor Assembly Center located at 333 Earle Ovington Blvd., in Uniondale, New York on July 9, 2009 10:00 am. The Proposers’ Conference will include an overview of the RFP and an opportunity for Respondents to ask questions. A transcribed record of the Respondents’ Conference will be posted on LIPA's RFP Web site. Please notify Dan Zaweski, Assistant Vice President- Energy Efficiency via facsimile at (516) 719-9812 if you will be attending the conference, indicating the names and titles of the attendees, by close of business on July 8, 2009. Attendance at the Proposer’s Conference is not mandatory for purposes of submitting a proposal.

Notice of Intent

It is requested that entities interested in submitting a proposal in response to this RFP fax a Notice of Intent to Propose to the attention of Dan Zaweski, Assistant Vice President-Energy Efficiency at (516) 719-9812 on or before July 10, 2009. Such notice should contain the Respondent’s name, address, phone number, e-mail address and contact person. Submission of a Notice of Intent to Propose is not a pre-requisite for submitting a proposal.

Submission of Proposals

A cover letter, which shall be considered an integral part of the proposal, shall accompany the proposal and be signed by the individual or individuals authorized to bind the EESP contractually. In signing the cover letter, the EESP agrees to be bound by the terms of this RFP and its submission hereunder until January 1, 2010. The cover letter shall contain a statement to the effect that the EESP’s work for the Authority will not create any conflict of interest. If Respondent believes that a conflict may arise, the nature of the conflict should be described.

Proposals submitted in response to this RFP should be submitted in a manner set forth below. Attachment J of the RFP, the Respondent Response Form, is designed to facilitate LIPA’s evaluation of the proposals received and should be included with your proposal.

Eight bound copies of the Respondent’s proposal, one unbound original and one CD of the proposal must be mailed, sent by courier, or hand-delivered so that they are received by 3:00 p.m. Eastern Time on August 5, 2009 at the following address:

Long Island Power Authority
Mr. Dan Zaweski, Assistant Vice President—Energy Efficiency
c/o Maryanne Colabello—Energy Efficiency Solution Provider RFP
333 Earle Ovington Blvd., Suite 403
Uniondale, New York 11553

Proposals received after the above stated due date and time will not be considered, nor will e-mailed or faxed proposals, whenever received.

Contact Information

A Respondent may be disqualified from the RFP process if it has any contact regarding this RFP, beyond that allowed in this RFP with LIPA Board members, LIPA staff or LIPA consultants during the pendency of this RFP.

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between LIPA and Respondents during the procurement process. A Respondent is restricted from making contacts (i.e., an oral, written or electronic communication which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by LIPA and the Office of the State Comptroller ("restricted period") to any LIPA staff, its consultants or Board of Trustees member other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3)(a). LIPA's designated staff for this RFP, as of the date hereof is Mr. Dan Zaweski, Assistant Vice President-Energy Efficiency (516) 719-9886; Mr. Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620; Mr Bill Funk, Contract Specialist, (516) 719-9235 and Mr. Randy Spitzer, Director of Commercial and Industrial Programs, (516) 719-9230. LIPA staff and Board of Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Respondent pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four year period, the Respondent is debarred from obtaining governmental Procurement Contracts. Further information about these requirements, including the contract disclosure forms can be found in LIPA’s Guidelines Regarding Procurement Lobbying posted on the RFP Web site.