LIPA | Request for Proposals

Request for Proposals: Fuel Management Services for the Caithness Long Island Energy Center On behalf of The Long Island Power Authority

May 19, 2009
The Long Island Power Authority ("LIPA" or the "Authority") seeks to select a Caithness Fuel Management Services Provider ("Caithness FMS Provider") from this Request for Proposals for Fuel Management Services for Caithness Long Island Energy Center on behalf of the Long Island Power Authority ("Caithness Fuel Management RFP" or "RFP") for a term commencing on January 1, 2010 and ending on May 28, 2013. The Caithness Fuel Management RFP describes the services being sought, the proposal requirements, the evaluation criteria, and selection process.

For more information please visit: www.lipa-cfm-rfp.org

RFP Downloads

Calendar of Events The schedule of key dates in this RFP is as follows:
	RFP Issuance	May 19, 2009
	Proposers Conference	June 3, 2009 at 10:00AM
	Deadline for Submission of Questions	June 19, 2009
	Notice of Intent to Submit Response	June 26, 2009
	Proposals Due Date	July 7, 2009 by 3:00PM
	Proposal Selection	September 2009 Board of Trustees Meeting
	Commencement of Services	January 1, 2010

Contact Information

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between LIPA and respondents during the procurement process. A respondent is restricted from making contacts (i.e., an oral, written or electronic communication which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by LIPA and the Office of the State Comptroller ("restricted period") to any LIPA staff, its consultants, or Trustees other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3)(a). LIPA's designated staff for this RFP, as of the date hereof is Mr. Mike Standridge, Director of Corporate Contracts and Procurement, 516-719-8620, Bill Funk, Contract Specialist, 516-719-9235, and Mr. Rick Shansky, Manager of Power Markets Contracts, (516) 719-7517. Please use Mr. Funk as the primary point of contact. LIPA staff and Board of Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the respondent pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four year period, the respondent is barred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in LIPA's Guidelines Regarding Procurement Lobbying posted on the LIPA's web site for this RFP.

Questions

Questions regarding this RFP should be submitted in writing via the RFP web site on or before the June 19, 2009 deadline for submission of questions. Responses to any questions received will be posted on LIPA's RFP web site at http://www.lipa-cfm-rfp.org on a regular basis. No other communication of questions and answers will be made.

Proposers Conference

LIPA will host a Proposers’ Conference at its 2nd floor offices, located at 333 Earle Ovington Blvd., in Uniondale, New York on June 3, 2009 at 10:00AM. The Proposers’ Conference will include an overview of the RFP and an opportunity for Proposers to ask questions. A transcribed record of the Proposers’ Conference will be will be posted on the RFP web site at http://www.lipower.org. Please notify the Authority via the RFP web site if you will be attending, indicating the names and titles of the attendees, by close of business on June 1, 2009.

In addition to the restrictions set forth above, any contact, beyond that allowed in this RFP, with LIPA Board members, staff or LIPA’s consultants during the period of this RFP may be grounds for disqualification from the RFP process.

Submission of Proposals

All potential Respondents are strongly encouraged to provide a Notice of Intent to Submit Proposal to LIPA by 3:00 p.m. , Eastern Time on June 26, 2009. Such notice should contain the name, address, phone number of the proposed Respondent and a contact name, address, phone number, and e-mail address. This notice should be provided via the RFP website discussed above. Submitting a Notice of Intent to Submit Proposal is not a pre-requisite for submitting a proposal in this RFP.

Five bound copies, and one CD of the respondent’s proposal must be mailed, sent by courier or hand-delivered so that they are received by 3:00 p.m. Eastern Time on July 7, 2009 at the following address:

Long Island Power Authority
Attn: Rick Shansky, Manager of Power Markets Contracts
Caithness Fuel Management Services RFP
333 Earle Ovington Blvd., Suite 403
Uniondale, New York 11553

Five copies plus a CD of the respondent’s proposal shall also be sent to the following address so that they are received by 3:00 p.m. Eastern Time on July 7, 2009:

Long Island Power Authority
c/o Navigant Consulting, Inc.
Attn: Robert Kendall
Caithness Fuel Management Services RFP
1400 Old Country Road, Suite 402
Westbury, New York 11590-5156

Proposals received after the above stated due date and time will not be considered, nor will e-mailed or faxed proposals, whenever received.

For more information please visit: www.lipa-cfm-rfp.org