Proposals & Bids

Request for Proposals for Leased Space for a LIPA Customer Service Center to be Located in the LIPA Service Territory in the Rockaway Peninsula New York

Issuance Date - July 29, 2011

The Long Island Power Authority (“Authority”) hereby solicits information from landlords, firms and individuals (hereinafter referred to as “Respondents” or “Landlords”) in response to this Request for Proposal (“RFP”) to provide leased space for a LIPA customer service center to be located in the LIPA service territory in the Rockaway Peninsula New York.

RFP Downloads

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Calendar of Events

The schedule of key dates in this RFP is as follows:

RFP Issuance...........................................................................July 29, 2011
Deadline for submission of Questions ..............................August 15, 2011
Submission of Notice of Intent to Propose.........................August 22, 2011
Proposal Due Date .................................................................August 29, 2011 - by 3:00PM
Interviews (if desired) .............................................................TBD

Questions

Any questions regarding this RFP should be submitted in writing and emailed to Mr. William Funk, Contract Specialist at wfunk@lipower.org on or before August 15, 2011. Responses to any questions received will be posted on LIPA’s website at www.lipower.org as they are received. No other communication of questions and answers will be made.

Notice of Intent

Firms interested in submitting a response to this RFP should fax or email a Notice of Intent to Respond to the attention of Mr. William Funk, Contract Specialist at (516) 222-9137or wfunk@lipower.org on or before August 22, 2011,. Such notice should contain the Respondent’s name, address, phone number, e-mail address, contact person, and the scope(s) of services that will be proposed. Submission of a Notice of Intent is not a pre-requisite for submitting a response.

Submission of Proposals

Two (2) copies of your response and a CD ROM of your response in either Microsoft Word or PDF format are due no later than 3:00 p.m. on August 29, 2011, in a sealed package or packages. LIPA will not consider responses received after this deadline. All responses should be delivered to:

Long Island Power Authority
333 Earle Ovington Boulevard, Suite 403
Uniondale, NY 11553
Attention: William Funk, Contract Specialist

Proposals received after the Proposal Due Date will not be considered, nor will faxed or e-mailed proposals, whenever received. Failure to submit a proposal on time will not be waived by the Authority under any circumstances (e.g., traffic conditions, mail or courier failure, etc.).

The Authority may conduct interviews of those proposers found to be the most qualified to provide the required services. If interviews are conducted, the Proposers selected for an interview will be notified in advance of the interview date(s).

Communication During RFP Process

Other than as provided for in this RFP, any contact with the Authority’s Board members, staff or Authority consultants during the pendency of this RFP may be grounds for disqualification from the RFP process.

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between the Authority and Proposers during the procurement process. A Proposer is restricted from making contacts (i.e., an oral, written or electronic communications which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by the Authority and the Office of the State Comptroller (“restricted period”) to any Authority staff or Trustee (or consultants) other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3) (a). The Authority’s designated staff for this RFP, as of the date hereof, is Andy McCabe, Assistant General Counsel, Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620; and William Funk, Contract Specialist, (516) 719-9235 Please use Mr. Funk as the primary point of contact. Authority staff and Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Proposer pursuant to statutory provisions. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a 4-year period, the Proposer is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guidelines Regarding Procurement Lobbying which is posted on the Authority’s web site for this RFP.

LIPA will not provide reimbursement for any costs or expenses incurred in connection with this RFP, including the costs of preparing and submitting a response, providing any additional information or attending an interview. All material that is submitted in response to this RFP will become the sole property of LIPA. LIPA expressly reserves the right to utilize any and all ideas submitted in the responses received unless covered by legal patent or proprietary rights which must be clearly noted in the response submitted in response to the RFP. See also RFP Section V.C.2.

Contract Period

The term of LIPA’s lease for a LIPA customer service to be located in the LIPA service territory in the Rockaway Peninsula New York, shall be for a minimum of five (5) years and a maximum of fifteen (15) years.