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Request for Proposals for Environmental Consulting Services

Update, February 10, 2011
LIPA hereby posts answers to all of the questions received for the RFP. The due date for receipt of proposals is February 16, 2011 by 3:00PM.
 
Answers to Questions Received (PDF)

Update, February 8, 2011
LIPA hereby posts answers to most of the questions received (PDF) for the RFP. Answers to the balance of questions will be posted within the next day or two. LIPA is also hereby extending the due date for receipt of proposals from February 14, 2011 by 3:00PM to February 16, 2011 by 3:00PM.

Update, January 20, 2011
Please note that the correct fax number for Michael Deering, Vice President of Environmental Affairs is (516) 719-9885. LIPA has posted a revised RFP on the web site with the correct fax number.

Issuance Date - January 18, 2011

The Long Island Power Authority (“Authority”) hereby solicits proposals from experienced consulting firms and individuals (hereinafter referred to as “firms”) in response to this Request For Proposals (“RFP”) to provide as-needed Environmental Consulting Services to the Authority and its subsidiary, LIPA (collectively referred to as “LIPA”). Proposers with expertise in environmental matters and energy related experience may submit proposals to provide consulting services for all or portions of the categories of services defined in Section IV. Scope of Services of this RFP. LIPA may select one or more firms to provide for all or portions of the requested services.

RFP Downloads

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Calendar of Events

The schedule of key dates in this RFP is as follows:

  • RFP Issuance...........................................................................January 18, 2011
  • Deadline for Submission of Questions ..............................February 1, 2011 - Answers to Questions Received (PDF)
  • Submission of Notice of Intent to Propose.........................February 7, 2011
  • Proposal Due Date .................................................................February 16, 2011 by 3:00PM
  • Interviews (if desired) .............................................................TBD

Questions

Any questions regarding this RFP should be submitted in writing and faxed to Mr. Michael Deering, Vice President of Environmental Affairs at (516) 719-9885 on or before February 1, 2011. Responses to any questions received will be posted on LIPA’s website at www.lipower.org as they are received. No other communication of questions and answers will be made.

Notice of Intent

Firms interested in submitting a proposal in response to this RFP should fax a Notice of Intent to Propose to the attention of Mr. Michael Deering, Vice President of Environmental Affairs at (516) 719-9885 on or before February 7, 2011. Such notice should contain the Proposer’s name, address, phone number, e-mail address, contact person, and the scope(s) of services that will be proposed. Submission of a Notice of Intent is not a pre-requisite for submitting a proposal.

Submission of Proposals

Four (4) copies of your proposal and a CD ROM of your proposal in either Microsoft Word or PDF format are due no later than 3:00 p.m. on Monday, February 16, 2011 in a sealed package or packages. LIPA will not consider proposals received after this deadline. All proposals should be delivered to:

  • Long Island Power Authority
    333 Earle Ovington Boulevard, Suite 403
    Uniondale, NY 11553
    Attention: Michael Deering, Vice President of Environmental Affairs

Proposals received after the Proposal Due Date will not be considered, nor will faxed or e-mailed proposals, whenever received. Failure to submit a proposal on time will not be waived by LIPA under any circumstances (e.g., traffic conditions, mail or courier failure, etc.).

LIPA may conduct interviews of those proposers found to be the most qualified to provide the required services. If interviews are conducted, the Proposers selected for an interview will be notified in advance of the interview date(s).

Communication During RFP Process

Other than as provided for in this RFP, any contact with LIPA Board members, staff or LIPA consultants during the pendency of this RFP may be grounds for disqualification from the RFP process.

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between the Authority and Proposers during the procurement process. A Proposer is restricted from making contacts (i.e., an oral, written or electronic communications which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by the Authority and the Office of the State Comptroller (“restricted period”) to any Authority staff or Trustee (or consultants) other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3) (a). The Authority’s designated staff for this RFP, as of the date hereof, is Michael Deering, Vice President of Environmental Affairs, (516) 719-9811; Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620; William Funk, Contract Specialist, (516) 719-9235, Jonathan Chandler, Contract Administrator, (516) 719-9274, Mr. Todd Stebbins, Director for Environmental Affairs 516-719-9227, and Ms. Monique Brechter, Assistant Vice President for Environmental Affairs 516-719-7518.

Please use William Funk as the primary point of contact. Authority staff and Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Proposer pursuant to statutory provisions. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a four (4) year period, the Proposer is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guidelines Regarding Procurement Lobbying which is posted on the Authority’s web site for this RFP.

LIPA will not provide reimbursement for any costs or expenses incurred in connection with this RFP, including the costs of preparing and submitting a response, providing any additional information or attending an interview. All material that is submitted in response to this RFP will become the sole property of LIPA. LIPA expressly reserves the right to utilize any and all ideas submitted in the proposals received unless covered by legal patent or proprietary rights which must be clearly noted in the proposal submitted in response to the RFP. See also RFP Section V.C.2.

Attention is directed to the Minority and Women-Owned Business Enterprise (“M/WBE”) participation and goal requirements for this RFP of MBE: 3% and WBE: 2% as explained in the Minority and Women-Owned Business Enterprise Procedures language contained in the attached Standard Consulting Agreement. Proposers are required to provide the information identified therein with their proposal. The goals are applicable to the total value of the contract.

Contract Period

The term of the contract will be for a period of five (5) years LIPA at any time, in its sole discretion, may terminate the contract, or postpone or delay all or any part of the contract, upon written notice.