Proposals & Bids

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Request for Proposals for Energy Efficiency Home Electricity Comparison Reports

Issuance Date - November 24, 2010

Update: December 16, 2010 - Answers to questions received (PDF)

The Long Island Power Authority (“Authority”) hereby solicits proposals from experienced firms and individuals (hereinafter referred to as “firms”) in response to this Request For Proposals (“RFP”) to assist the Authority and its subsidiary, LIPA (collectively referred to as “LIPA”) ”) to deliver a Home Electricity Comparison Report (“HECR”) pilot program service for its residential customers. The HECR program will provide comparative energy usage data and related information to encourage better home energy efficiency which will ultimately lower home energy use. The Authority will retain one firm to perform the HECR work.

RFP Downloads

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Calendar of Events

The schedule of key dates in this RFP is as follows:

  • RFP Issuance...........................................................................November 24, 2010
  • Deadline for submission of Questions ..............................December 8, 2010
  • Submission of Notice of Intent to Propose.........................December 15, 2010
  • Proposal Due Date .................................................................December 22, 2010 by 3:00PM
  • Interviews (if desired) .............................................................TBD

Questions

Any questions regarding this RFP should be submitted in writing and faxed to Mr. Jonathan Chandler, Contract Administrator (516) 719-9812 on or before December 8, 2010. Responses to any questions received will be posted on LIPA’s website at www.lipower.org as they are received. No other communication of questions and answers will be made.

Notice of Intent

Firms interested in submitting a proposal in response to this RFP should fax a Notice of Intent to Propose to the attention of Jonathan Chandler at (516) 719-9274 on or before December 15, 2010. Such notice should contain the Proposer’s name, address, phone number, e-mail address, contact person, and the scope(s) of services that will be proposed. Submission of a Notice of Intent is not a pre-requisite for submitting a proposal but strongly encouraged.

Submission of Proposals


Five (5) copies of your proposal and a CD ROM of your proposal in either Microsoft Word or PDF format are due no later than 3:00 p.m. on December 22, 2010, in a sealed package or packages. The Authority will not consider proposals received after this deadline. All proposals should be delivered to:

  • Long Island Power Authority
    333 Earle Ovington Boulevard, Suite 403
    Uniondale, NY 11553
    Attention: Michael Deering, Vice President of Environmental Affairs

Proposals received after the Proposal Due Date will not be considered, nor will fax or e-mailed proposals, whenever received. Failure to submit a proposal on time will not be waived by the Authority under any circumstances (e.g., traffic conditions, mail or courier failure, etc.).

The Authority may conduct interviews of those proposers found to be the most qualified to provide the required services. If interviews are conducted, the Proposers selected for an interview will be notified in advance of the interview date(s).

Attention is directed to the Minority and Women Owned Business (“M/WBE”) Enterprise participation goal requirements for this RFP of 3% for MBEs and 2% for WBEs as explained in the Minority and Women Owned Business Enterprise Procedures language contained in the Standard Consulting Agreement.

Communication During RFP Process

Other than as provide for in this RFP, any contact with the Authority’s Board members, staff or Authority consultants during the pendency of this RFP may be grounds for disqualification from the RFP process.

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between the Authority and Proposers during the procurement process. A Proposer is restricted from making contacts (i.e., an oral, written or electronic communications which a reasonable person would infer as an attempt to influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by the Authority and the Office of the State Comptroller (“restricted period”) to any Authority staff or Trustee (or consultants) other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3) (a). The Authority’s designated staff for this RFP, as of the date hereof, is Michael Deering, Vice President of Environmental Affairs, (516) 719-9811; Joanne Schindelheim, Director of Marketing and Sales, (516) 719-9846; Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620; Bill Funk, Contract Specialist, (516) 719-9235; and Jonathan Chandler, Contract Administrator, (516) 719-9274. Please use Mr. Chandler as the primary point of contact. Authority staff and Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Proposer pursuant to statutory provisions. Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a 4-year period, the Proposer is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guidelines Regarding Procurement Lobbying which is posted on the Authority’s web site for this RFP.

The Authority will not provide reimbursement for any costs or expenses incurred in connection with this RFP, including the costs of preparing and submitting a response, providing any additional information or attending an interview. All material that is submitted in response to this RFP will become the sole property of the Authority. The Authority expressly reserves the right to utilize any and all ideas submitted in the proposals received unless covered by legal patent or proprietary rights which must be clearly noted in the proposal submitted in response to the RFP.

Contract Period

The term of the contract will be for a period of two (2) years with an Authority option to extend the term for up to an additional two (2) years. The Authority at any time, in its sole discretion, may terminate the contract, or postpone or delay all or any part of the contract.