Request for Proposals: Renewable Energy

December 20, 2007
LIPA has extended the due date for submission of questions and notice of intent to submit a proposal from December 19, 2007 to January 3, 2008. LIPA has also posted a Small Generators form of Power Purchase Agreement (PPA ) on the RFP web site at www.lipa-renewable-rfp.org.New Window

November 5, 2007
The Long Island Power Authority (hereinafter referred to as either “the Authority” or “LIPA”) is soliciting proposals through this Request For Proposals (“RFP”) from eligible Renewable Generating Facility(ies) (“RGFs”) interested in selling one and/or two blocks of energy from such RGF(s) (“RGF Energy”) and Renewable Energy Certificates (“RECs”) (jointly RGF Energy and RECs referred to as “Renewable Energy”), as follows:

  • Block 1: up to 150 GWh/year for a period of ten (10) years of Renewable Energy commencing on or about July 1, 2008; and/or
  • Block 2: up to 150 GWh/year for a period of ten (10) years of Renewable Energy commencing on or about July 1, 2009.

Renewable Energy will be sold to LIPA under the terms of a negotiated power purchase agreement (“PPA”). LIPA’s preferred form of PPA (“LIPA-PPA”) is posted on the RFP web site.

This RFP describes the product being sought, the proposal requirements, and the proposal evaluation process. Based on the responses to this RFP, the Authority may select one or more RGFs to provide Renewable Energy under this RFP.

Request For Proposal Documents

Proposers ConferencePDF

RFP Web site

Calendar of Events
The proposed schedule of key dates in this RFP is as follows:
Arrow Issuance of RFP November 5, 2007
Arrow Notice of Intent to Attend RFP Proposers’ Conference November 20, 2007
Arrow Proposers’ Conference November 28, 2007
Arrow Notice of Intent to Submit Proposal January 3, 2008 UPDATE
Arrow Deadline for Submission of Questions January 3, 2008 UPDATE
Arrow Proposal Due Date January 11, 2008
Arrow Proposal Selection at LIPA Board of Trustees Meeting March, 2008
Arrow PPA Execution Mid-April, 2008
Arrow Purchases commence under PPA(s) July 1, 2008 and/or July 1, 2009

Proposers Conference
The Authority will host a Proposers’ Conference at its offices located at 333 Earle Ovington Blvd., Suite 403 in Uniondale, New York on November 28, 2007.  The Proposers’ Conference will include an overview of the RFP and an opportunity for Proposers to ask questions.  A transcribed record of the Proposers’ Conference will be posted on the RFP’s web site.  Please notify the Authority via the RFP web site if you will be attending the conference, indicating the names and titles of the attendees, by close of business on November 20, 2007. Attendance at the Proposers’ Conference is not mandatory.

Questions
Any other questions regarding this RFP should be submitted via the RFP web site on or before December 19, 2007.  Responses to the questions will be posted on the RFP’s web site on a regular basis.  No other communication of questions and answers will be made.

Submission of Proposals
It is requested that firms interested in submitting a proposal in response to this RFP submit a Notice of Intent to Submit Proposals via the RFP web site on or before December 19, 2007.   The RFP web site is assessable from the Authority’s web site at http://www.lipower.org/company/papers/rfp.  Such notice should contain the Proposer’s name, address, phone number, e-mail address and contact person. Submission of a Notice of Intent to Propose is not a pre-requisite for submitting a proposal.

Eight bound copies of the Proposer's proposal must be mailed, sent by courier, or hand-delivered so that they are received by 3:00 p.m. Eastern Time on January 11, 2008 at the following address:

Long Island Power Authority
Attn. James Peterson
Renewable Energy RFP
Director of Power Markets Contracts
333 Earle Ovington Blvd., Suite 403
Uniondale, New York 11553

One unbound original, four bound copies, and one CD-ROM of the Proposer’s proposal in searchable text format (e.g., Word, searchable PDF) shall also be delivered by 3:00 pm Eastern Time on
January 11, 2008 to:

Long Island Power Authority
c/o Navigant Consulting, Inc.
Attn:  Robert Kendall
Renewable Energy RFP
1400 Old Country Road, Suite 402
Westbury, New York 11590-5156

Proposals received after the Proposal Due Date will not be considered, nor will faxed or e-mailed proposals, whenever received.  Failure to submit a proposal on time will not be waived by the Authority under any circumstances (e.g., traffic conditions, mail or courier failure).  The Authority may conduct interviews of those Proposers found to be the most qualified to provide the required services.  If interviews are conducted, the Proposer(s) selected for an interview will be notified in advance of the scheduled date(s).

Contact Information
Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between the Authority and Proposers during the procurement process. A Proposer is restricted from making contacts (i.e., an oral, written or electronic communications which a reasonable person would infer as an attempt to unduly influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by the Authority and the Office of the State Comptroller (“restricted period”) to any Authority staff or Trustee (or consultants) other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3) (a). The Authority’s designated staff for this RFP, as of the date hereof, is Mr. James Peterson, Director of Power Markets Contracts, (516) 719-7517 and Mr. Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620.

Please use Mr. Standridge as the primary point of contact.  Authority staff and Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Proposer pursuant to these two statutes.  Certain findings of non-responsibility can result in rejection for contract award, and in the event of two findings within a 4 year period, the Proposer is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guidelines Regarding Procurement Lobbying which is posted on the RFP web site.

Any contact, beyond that allowed in this RFP, with the Authority Board members, staff or consultants during the pendency of this RFP may be grounds for disqualification from the RFP process.

The Authority will not provide reimbursement for any costs or expenses incurred in connection with this RFP, including the costs of preparing and submitting a proposal, providing any additional information or attending an interview.  All material that is submitted in response to this RFP will become the sole property of the Authority.  The Authority expressly reserves the right to utilize any and all ideas submitted in the proposals received unless covered by legal patent or proprietary rights which must be clearly noted in the proposal submitted in response to the RFP.

Contract Period
The term of the contract will be for a for a period of ten (10) years commencing on or about July 1, 2008; and/or a period of ten (10) years commencing on or about July 1, 2009.   

 

 

Last Updated: 03/14/2008